Room Set Up Complete this form 2 weeks prior to your event. Event title* Approved date(s) of event* Start time of event* : Hours Minutes AM PM AM/PM End time of event* : Hours Minutes AM PM AM/PM Final number of particpants (get this number from development coordinator)*Arrival date and time of speakers/facilitators or NA for not applicable*RoomsMeeting rooms needed (check all that apply) RGH 10 & kitchen RGH dining room/kitchen RGH 101 RGH 103 RGH 110 RGH 111 RGH 113 RGH 222 MON assembly room MON gathering area MON guest dining room MON community dining room MON hospitality room Other (list all other spaces needed) List all other spaces neededFood and beveragesAre meals needed for this event? Yes No Meals needed for this event Sunday lunch Sunday dinner Monday lunch Monday dinner Tuesday lunch Tuesday dinner Wednesday lunch Wednesday dinner Thursday lunch Thursday dinner Friday lunch Friday dinner Saturday lunch Saturday dinner Other meals needed (list below) Other meals needed (list what meals, what time and where)*List requested meal time(s) if different than regular times of 12:00 pm for lunch and 5:15 pm for dinner Are beverages and/or snacks needed for this event?* Yes No List what beverages and/or snacks are needed, how many are needed and when they are neededMeeting room tablesNumber of 4' tables needed in meeting room—put 0 if none needed* Number of 6' tables needed in meeting room—put 0 if none needed* Number of 8' tables needed in meeting room—put 0 if none needed* Registration tableNumber of registration tables needed Size of registration table Location of registration table I need linens for the registration table Yes No Beverage/hospitality tableNumber of beverage/hospitality tables needed Size of beverage/hospitality table Location of beverage/hospitality tables needed I need linens for the beverage/hospitality table Yes No Additional tablesNumber of additional tables Size of additional tables Location of additional tables I need linens for the additional tables Yes No ChairsNumber of chairs needed in meeting room—put 0 if none needed* Equipment/technologyCheck all equipment you need Easels Whiteboard and markers Flip chart and markers Bulletin board Projector Projection screen Laptop Livestream Zoom CD player Sound system Hand held microphone Wireless lapel microphone Podium 8 foot stage Clothes rack Full-length mirror Window coverings Other (list any other equipment/technology that you need for the event) List number of easels needed List number of handheld microphones needed List number of wireless lapel microphones needed List number of clothes racks needed List number of full-length mirrors needed List number of window coverings needed Other informationPlease include any other important information or needs for the guest services team.Diagram of room set upDraw a diagram of the room set up for your event on paper. Scan the diagram on a copier and send it to your scan folder by pressing your name on the scan screen on the copier. Upload the diagram from your scan folder (F:\wp\x\scans, where x=your name) with this form. Click Select files. Navigate to your scans folder. Double click on the scan to attach it. Drop files here or Select files Max. file size: 32 MB. Δ