Room set-up - Holy Wisdom - An Ecumenical Benedictine Community

Event title*

Approved date(s) of event*

Start time of event*

:

End time of event*

:

Final number of particpants (get this number from development coordinator)*

Arrival date and time of speakers/facilitators or NA for not applicable*

Rooms

Meeting rooms needed (check all that apply)

List all other spaces needed

Food and beverages

Are meals needed for this event?

Yes
No

Meals needed for this event

Other meals needed (list what meals, what time and where)*

List requested meal time(s) if different than regular times of 12:00 pm for lunch and 5:15 pm for dinner

Are beverages and/or snacks needed for this event?*

Yes
No

List what beverages and/or snacks are needed, how many are needed and when they are needed

Meeting room tables

Number of 4' tables needed in meeting room—put 0 if none needed*

Number of 6' tables needed in meeting room—put 0 if none needed*

Number of 8' tables needed in meeting room—put 0 if none needed*

Registration table

Number of registration tables needed

Size of registration table

Location of registration table

I need linens for the registration table

Yes
No

Beverage/hospitality table

Number of beverage/hospitality tables needed

Size of beverage/hospitality table

Location of beverage/hospitality tables needed

I need linens for the beverage/hospitality table

Yes
No

Additional tables

Number of additional tables

Size of additional tables

Location of additional tables

I need linens for the additional tables

Yes
No

Chairs

Number of chairs needed in meeting room—put 0 if none needed*

Equipment/technology

Check all equipment you need

List number of easels needed

List number of handheld microphones needed

List number of wireless lapel microphones needed

List number of clothes racks needed

List number of full-length mirrors needed

List number of window coverings needed

Other information

Please include any other important information or needs for the guest services team.

Diagram of room set up

Draw a diagram of the room set up for your event on paper. Scan the diagram on a copier and send it to your scan folder by pressing your name on the scan screen on the copier. Upload the diagram from your scan folder (F:\wp\x\scans, where x=your name) with this form. Click Select files. Navigate to your scans folder. Double click on the scan to attach it.

Drop files here or

Max. file size: 64 MB.

Room Set Up